Objectives of the Role
- Accurate and complete recording of financial transactions for relevant Group companies.
- Ensure proper filing and recording of all financial documents.
- Engage with various stakeholders and actively participate in the enhancement of the Finance function.
- Adhere to financial reporting calendar.
1. Key Responsibilities:
Finance Tasks
- Prepare and post receipts, purchase orders, invoices, refund and other standard bookkeeping tasks.
- Ensure timely and efficient retention/ filing of all financial documents within a reasonable time frame (24hrs)
- Prepare and manage Accounts Receivable and Accounts Payable.
- Liaise with Commercial and Legal departments to ensure accurate record keeping with regards to SOF’s, COA’s, cancellations and amendments.
- Preparation of the monthly invoicing and distribution to customers for all Borwood Entities.
- Preparation of customer credit notes for review and processing.
- Follow up of all outstanding debts and assist with the collection of outstanding monies weekly and provide feedback to management.
- Maintenance, allocations and reconciliation of the relevant cashbooks.
- Accurately record all supplier invoices and ensure the allocations to the correct General Ledger account and Tracking Category.
- Follow up of all outstanding purchase orders.
- Prepare supplier reconciliations for review, authorisation and payment.
- Inform Enterprise and Global Sourcing teams of billing changes that do not align with SCM.
- Preparation of supplier lnterco analysis, including circuits, NRC’s.
- Liaise with customers and suppliers on all queries and escalate timeously, where required.
- Review and process customer and supplier cancellations.
- Creation of new customers and supplier on Xero.
- Verifying of new vendor banking details telephonically prior to loading on the bank system.
- Creation of purchase order approval packs for ad hoc finance charges.
- Adhere to all agreed financial reporting deadlines and tasks. Ensure adherence to all internal policies and procedures.
- Reconcile credit card transactions to general ledger and analysis of expenses.
- Responsible for petty cash control, maintenance, record keeping and reconciling.
- Preparation of VAT for Borwood Technologies, Borwood Limited and Borwood Solutions.
- Assist with company audit tasks (as required).
- Attend to various reports/schedules whether scheduled or ad hoc.
- Assist with compliance related queries as required.
- Manage the accounts mailbox and electronic filing of items into the relevant folder on the Finance drive.
2. General
- Maintains confidentiality and discretion on all matters, without exception.
- Work with team members to be an effective and cohesive Commercial team.
- Drive and support the Groups culture and business ethics.
- Liaise with managerial staff and other colleagues.
- Work both individually and as part of a team where appropriate, taking ownership of tasks and ensuring accountability for all deliverables.
- Fulfil any training and/or examination requirements as per the Company’s skills and certification matrix.
- Be willing to carry out or assist with such tasks as may be required to fulfil the role, or as reasonably requested.
- Regularly familiarise yourself with the Company’s portfolio of Products and Services, Customers, Suppliers and internal Procedures.
- Be a professional and courteous representative for the Company at all times.
- Encourage and promote a positive and professional working environment at all times.
3. Key Relationships
- Build and maintain a professional, supportive and friendly relationship with all personnel across the Borwood group and all departments.
- Engage with customers, suppliers, contractors and/or third-party individuals and companies in a professional, efficient and respectful manner.
4. Necessary Experience and/or Qualification
- 3+ years of proven work experience in a financial administrator, debtors and creditors administrator, or similar role.
- Experience working in group or multi-entity environments is advantageous.
- Exposure to technology-enabled or data-driven organisations.
- Experience in Forex and foreign transactions.
- Highly proficient in Microsoft Excel and Outlook and competent in other Microsoft Office apps.
- Degree in Finance, Accounting, Economics, preferred.
- Knowledge and experience with various financial applications (Xero preferred).
5. Personal Skills/Competencies Required
- Able to demonstrate a positive attitude and can-do approach to the role, company and colleagues.
- Self-motivated, the ability to carry out daily responsibilities with minimal supervision.
- Excellent verbal and written communication skills.
- Process driven ensuring working processes are in place and adhered to
- Strong attention to detail is imperative.
- High work standards and ethics offering performance above average for all duties and responsibilities assigned.
- Effective time management and the ability to meet agreed deadlines.
- Demonstrate responsibility and accountability for all tasks.
- Commitment to working with shared leadership and in cross-functional teams.
6. Notice:
The above statements are intended to describe the general nature and level of work being performed by the individual assigned to this position. They are not to be construed as an exhaustive list of all responsibility, duties, and skills required and staff may be required to perform duties outside of their normal responsibility from time to time, as needed.
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